The complete project management toolkit is here
All your trade show tasks, teams, and deliverables - managed in one powerful platform.
Event management
No more juggling spreadsheets, email threads, and disconnected tools. ExpoPlan gives you a single, streamlined dashboard where you can view every detail of your event - venue, dates, clients, vendors, deadlines - all on one screen. Stay organized. Stay on track.​
Task management
Assign tasks to team members, set deadlines, and track progress in real-time. Whether you’re managing a single booth or coordinating across multiple clients, ExpoPlan makes sure everyone knows what to do, when to do it, and how it ties into the bigger picture.
Budget management
Build quotes, set project budgets, categorize expenses, and monitor spending in real-time. Automated alerts ensure you stay within budget, while detailed financial reports help you maximize profit margins across all your trade show projects.
Client management
Store client details, track communication history, and manage project deliverables all in one place. ExpoPlan helps agencies and freelancers stay organized and deliver exceptional client service with ease.
Quote
creation
No more building quotes in clunky spreadsheets or chasing down the latest version in your inbox. With ExpoPlan, you can create, edit, and approve professional, itemized quotes in one place – fully aligned with your event budgets, vendors, and timelines.
Travel management
Plan, organize, and track all your team’s travel details - flights, hotels, transfers - all within ExpoPlan. Custom itineraries ensure everyone knows where they need to be, and when.
Logistics management
Track every inbound and outbound shipment for your event. With full visibility over your logistics, you’ll reduce delays, avoid missing shipments, and ensure your booth build or client deliverables arrive exactly when needed.
Vendor management
Keep track of vendor contacts, monitor service quality, and streamline procurement processes. With centralized vendor records, you’ll improve communication, negotiate better contracts, and ensure deliverables meet your standards.
Inventory management
Create a live inventory catalogue of your event assets. Easily book items for specific shows, track their location, and ensure everything is accounted for - whether it’s a branded display or technical equipment.
Credential management
No more hunting through notes, emails, or shared docs for the right login. ExpoPlan securely stores all your event-related portal credentials in one place, so your team can access what they need, when they need it.
ROI & Analytics
Go beyond basic reporting. ExpoPlan tracks your trade show investments, providing detailed reports on spend vs. return. Measure lead quality, booth engagement, and campaign effectiveness to optimize future event strategies.
ROO & Objectives
Set project objectives and track how each event contributes to broader marketing and business KPIs. Align every deliverable to strategic goals and gain actionable insights to refine future event participation.
Environmental impact
No more guessing the environmental impact of your trade show presence. Track emissions, materials, and waste across each event, then turns that data into clear, shareable reports for clients and stakeholders.
Team collaboration
Enable seamless collaboration across teams, clients, vendors, and freelancers. Share updates, edit tasks, and track progress in real time - keeping everyone aligned, accountable, and productive.
Task assignment
Quickly assign specific tasks to team members with deadlines, priorities, and dependencies. Everyone knows their role. Everyone stays on track.